Job Summary:

We are looking for a reliable and organized Administrative Assistant to support our roofing company’s daily office operations. The ideal candidate will have strong communication and multitasking skills and will help ensure smooth coordination between clients, field crews, suppliers, and management.

Key Responsibilities:

• Answer phone calls, respond to emails, and greet clients professionally.

• Schedule appointments, inspections, and service calls for roofing crews.

• Prepare and manage contracts, invoices, purchase orders, and other documentation.

• Maintain and update customer databases and project files.

• Assist in tracking materials, supplies, and delivery schedules.

• Coordinate communication between sales, production teams, and suppliers.

• Support payroll and billing processes as needed.

• Help prepare reports, bids, and proposals.

• Order office supplies and manage inventory.

• Ensure compliance with company policies and industry regulations.

• Perform general office duties such as filing, faxing, and data entry.

Qualifications:

• High school diploma or equivalent; associate degree preferred.

• 1+ years administrative or office experience, preferably in construction or roofing.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with CRM or project management software is a plus.

• Strong organizational and time management skills.

• Excellent verbal and written communication skills.

• Ability to multitask and prioritize in a fast-paced environment.

• Professional and friendly demeanor.

• Knowledge of roofing terminology and processes is a bonus.

Physical Requirements:

• Ability to sit or stand for extended periods.

• Occasionally lift office supplies or materials (up to 25 lbs).

• Willingness to occasionally visit job sites if needed.

To Apply:

Please send your resume and cover letter to: Contact